Board of Director Position Descriptions

Board of Director Position Descriptions


Duties for the President

  1. Provide leadership to the Board of Directors of the local chapter
  2. Ensure the board adheres to its bylaws and constitution
  3. Prepare the Board’s agenda with input from the Board Members
  4. Chair Board meetings
    1. Encourage Board Members to participate in meetings and activities
    2. Keep the Board’s discussion on topic by summarizing issues
    3. Keep the Board’s activities focused on the organization’s mission
  5. Evaluate the effectiveness of the Board’s decision making process
  6. Appoint committee chairpersons
  7. Orient Board Members and committee chairpersons to the Board
  8. Serve as ex officio member of committees and attends their meetings as required
  9. Ensure there is a process to evaluate the effectiveness of Board Members using measurable criteria
  10. Recognize Board Members’ contributions to the Board’s work
  11. Act as one of the signing officers for disbursements checks and other official documents
  12. Play a leading role in supporting special events
  13. Promote the organization’s purpose in the community and to the media
  14. Prepare a report for the Annual General Meeting (AGM)
    1. Ensure programs and services are implemented
    2. Ensure that the Board governs as well as manages programs and services


Duties of the Past President

  1. Support the current President
  2. Chair the Nominating Committee for recruitment of new Board Members
    1. Assist with Board recruitment and orientation to the Board
    2. Assist with Board training
  3. Chair special events
  4. Provide historical continuity about the Board’s activities


Duties of Vice President (VPs)

The following are the common duties of each Vice-President on the Board.  Each VP position also has responsibilities specific to that position and are listed below this section.

  1. Act in the absence of the President
  2. Learn duties of the President and keep informed on key issues
  3. Act as a signing officer for checks and other documents and orient the new Vice President
  4. Chair a major committee
  5. Develop, update and incorporate recommended changes from the Board to the terms of reference and mandate of the committee
  6. Recruit an appropriate number of committee members to carry out the mandate, and orient members to the committee’s mandate and position in the organization
  7. Call committee meetings and develop agendas with the input of the members
  8. Chair committee meetings and report the committee’s progress to the Board
  9. Encourage members to participate
  10. Keep discussions on topic by summarizing issues
  11. Guide the committee through its meetings to fulfill the committee’s purpose
  12. Recognize each member’s contribution to the committee’s work
  13. Delegate appropriate tasks to individual committee members
  14. Submit recommendations to the Board for approval
  15. Plan and evaluate the committee’s work with the help of the members
  16. Ensure meeting minutes and other relevant information are recorded and filed


Duties for the VP of Administration

  1. Maintain copies of the organization’s bylaws and the Board’s policy statements
  2. Maintain lists of Board Members, committees and General Membership
  3. Notify Board Members of meetings
  4. Take official meeting minutes
  5. Record Board attendance
  6. Ensure there is quorum at meetings
    1. Record all motions and decisions of meetings
    2. Record all corrections to minutes
  7. Sign Board minutes and corrections to attest to their accuracy
  8. Maintain copies of minutes of Board and committee meetings
  9. Distribute copies of minutes promptly
  10. Conduct general Board correspondence including receiving, reading, distributing
  11. Maintain records of all Board correspondence
  12. Sign official documents of the organization as required
  13. File the annual return, amendments to the bylaws and other incorporating documents with the Corporate Registry
  14. Ensure members are notified of General Meetings
  15. Chair Board meetings in the absence of the President
  16. Orient the new Secretary


Duties of VP of Finance

  1. Give regular reports to the Board on the financial state of the organization
  2. Keep financial reports on file and orient the new Treasurer
  3. Act as signing officer with the President for checks and other documents
    1. Manage the day-to-day financial affairs of the Board
    2. Manage the accounting of the funds of the organization, its budget and expenditures
  4. Keep full and accurate accounts of all organizational receipts and disbursements
  5. Receive and bank all monies due to the organization
  6. Disburse all monies as directed by the Board
  7. File necessary financial reports, tax reports and audits
  8. Ensure compliance with local and corporate fiduciary responsibilities
  9. Previous experience with financial reporting, audit, and/or tax preferred


Duties of VP of Member Services

  1. Chair the Member Services Committee
  2. Communicate Upcoming Meetings and Events
  3. Plan, Coordinate and Deliver Chapter Meeting Programs
  4. Coordinate Meeting Logistics


Duties of VP of Marketing and Communications

  1. Chair the Marketing and Communications Committee
  2. Timely dissemination of information both to and from the Chapter membership
  3. Promotion of the local Chapter and IIBA to internal and external publications such as newspapers, magazines, blogs, social media outlets, and other professional organizations
  4.  Maintain the Chapter website
  5. Maintain the Chapter’s info@Oklahoma email box
  6. Administer the Chapter’s email domain
  7. Update social media (such as LinkedIn) with up-to-date information


Duties of VP of Professional Development

  1. Chair the Professional Development Committee
  2. Promote Business Analysis Professionalism (IIBA Certification, Alternative Training and Certification Programs)
  3. Increase the Competence of the Business Analysis Community (Identify External Seminars and Workshops, Partner with Career Development Organizations)
  4. Work with VP Member Services to secure speakers for chapter meetings, ensure that speakers meet the IIBA criteria to qualify for continuing education credits, and facilitate the documentation necessary to provide members with continuing education credit